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RECEIVE payments
How to Apply Payment Video
Payments can be applied to posted orders/invoices.
Receiving customer payments works the same as receiving principal payments.
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Print Deposit Summary
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Here is an example of a deposit summary.
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Post Deposit
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Post Deposit with the Post button. The system will ask for confirmation and clear the tables after posting.
Old posts can be reviewed using the Include Posted check box at the upper right. .png)
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Open Credit
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The open credit button will show a list of all open credits available.
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Excel Export
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Excel export shows the full highlighted transaction. This can be sent to Excel with Send To button.
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Post Payments
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Enter Check Information
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Select the Principal, enter the check number, date and amount. After check is entered an amount in red is displayed in the Payment difference field. .png) The is the amount to post open invoices against.
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Select Invoice to Post Against
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Choose one or all the invoices to post against using the buttons and check box in .png) . Multiple orders can be selected using the CTRL or SHIFT button and click on the appropriate orders. CTRL A will select all. (Just like Windows)
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Add Selection or All
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Add selection to the allocation table .png)
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Allocation is Added to Table
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Allocated invoices show in this table the amount open should show zero in order to post. An over allocation will leave the difference in the Left column. In order to post a deposit the amount in the red box must say 100% Allocated. If an amount is remaining, it can be added as an open credit by checking the Create an Open Credit check box. .png) this shows when the check is not 100% allocated.
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Invoice Detail
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Information on the order/invoice is shown in this box.
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Open Credit
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Open credits available for this principal/customer are shown in this box.
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Apply Open Credit
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Available open credits can be applied to invoices in table box .png)
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A deposit list can be used to deposit at a bank.
All deposits can be sent to Excel using the Excel Export. Press this button and close filtering and all transactions are displayed in a table for export with Send To to Excel.
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An example Excel export is shown below.
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